Hello!

Over the last few weeks, the iLab team has released the following updates and enhancements:

Scheduling

Enhancement-Deleting Calendars

Going forward, we are disabling the option to delete a calendar if reservation confirmations are in queue. Once the confirmation process has been completed, the delete icon will reappear on the calendar interface.

Bug Fix-Reservation Confirmations

Users reported that future reservations were available for confirmation. This has been corrected.

Bug Fix-Timeline View

The Scheduling Timeline View displayed reservation owner information even though the equipment setting allowing that visibility is turned off. This is fixed.

Reporting

Bug Fix-Service Names

Updated service names will now be reflected in reporting immediately.

Broken Link

The tutorial link on the reporting panel was broken. The video is now available via the link and, step by step reporting instructions are also available on the iLab helpsite here.

Project Workflows

Clarification-Financial Approval Emails

Cores reported that their customer received additional financial notifications even though the customer had already agreed to the projected cost.

We have updated the email message to also make it clear that the notification is sent not only if the projected cost is exceeded, but also if the agreed cost is exceeded.

Reservation Approvals

The system required approval for an event even when the availability selected did not require it. This occurred on calendars with multiple availabilities per usage type with varying approval requirements. The approval requirement is now verified per availability.

Billing

Enhancement-Institution Billing Status Filter

We have shortened the delay between the time a billing file status is changed and the time that new status is available on the institution’s billing page. Filters will now show the correct status immediately.

Bug Fix-Invoice Filters

Invoices that had recently been marked as paid were appearing as unpaid on the institution’s invoice filter. This has been corrected.

Special Modules

Enhancement-Product Core Bar Codes

The ability to print a product barcode is now available at the core level from the product description module and the Product & Location kiosk. An icon is located near the product name in each screen that will open the option to enter the desired quantity to print.

Enhancement-Product Core Notes

Within the Storeroom Fulfillment kiosk, Delivery Locations and order Notes are now visible in the pick ticket summaries so that each pick ticket does not have to be opened to see these details

Bug Fix-Time Entry

We allow modifications to previous week’s time sheet before Tuesday night the following week, when the time sheet is processed. We have fixed a problem where an entire new role couldn’t be added to a past week, before it was processed. Staff can now add new roles in a previous week’s time entry sheet.

User Management

Bug Fix-Lab Member Expiration

When a user’s lab membership expires, cores should receive an email notification for any pending charges or reservations. This email will no longer be sent if the charges have been billed.