The billing from iLab to IBIS can sometimes be tricky. Not only do you need to remember the process and all of the things to do, as well as any special requests from core customers, you need to remember which days you can and cannot bill on.
IBIS restricts what days we can bill based on the Penn State Holiday schedule. Additionally, we cannot bill on weekends or any University Park Campus Closure days.
To help you remember what days to bill, or not bill, I have created the following infographic for you. This information was also sent out to all of the core administrators through the Core Admin listserv. It will also be posted on the CORES iLab information site.
Attached is an infographic that lists the blackout billing dates for iLab, as well as a basic billing timeline. This handout is a reminder for all core admins who perform the billing function to help them ensure that monthly billings are submitted only on days when they will be processed by IBIS, our financial system here at Penn State.
Text in the Core Billing in iLab Handout
2019 Billing Blackout Dates
- All Weekend Days
- Friday, August 30
- Monday, September 2
- Wednesday, November 27
- Thursday, November 28
- Friday, November 29
- Friday, December 20
- Monday, December 23
- Tuesday, December 24
- Wednesday, December 25
- Thursday, December 26
- Friday, December 27
- Monday, December 30
- Tuesday, December 31
- ALL PSU UP Closure Days
Monthly Billing Steps
- Confirm Reservations
- Complete Service Tasks
- Create Event & Send Invoices
- Finalize Billing after 5 days
- Double check IBIS after 5pm the next day
Billing External (w/out IBIS Acct)
- Do put charges in separate billing event; send invoices
- Do not send to IBIS (don’t click Finalize Billing button)
- Collect funds per department policies
Do Not Bill
- Weekends
- PSU Holidays
- Blackout Dates
- UP Campus Closure Days